Title Code Type Owner Description
Academic Leadership Roles PL164 Policy Senior Deputy Vice-Chancellor To define the Academic Leadership roles at ECU and outline the key principles by which these roles are appointed, remunerated and managed.
Academic Medals PL269 Policy Senior Deputy Vice-Chancellor This policy prescribes the basis for the award of the following Academic Medals: • University Medal; • University Research Medal; • School Medal; and • School Research Medal
Academic Prizes PL001 Policy Senior Deputy Vice-Chancellor To provide a framework to guide and assist the University in the establishment and administration of academic prizes with the accompanying Academic Prizes Procedure and the Application for a New or Replacement Academic Prize.
Academic Staff Performance Expectations and Outcomes Framework – ASPEO PL238 Policy Senior Deputy Vice-Chancellor The ECU Academic Staff Performance Expectations and Outcomes (ASPEO) Framework provides Academic staff clarity on performance expectations in the core areas of academic work. There are three core areas of academic work at ECU: - Learning and Teaching; - Research and Research Training; and - Academic Leadership and Service.
Academic Staff Promotion PL162 Policy Senior Deputy Vice-Chancellor To establish an academic promotion system that is merit-based, equitable and recognises and rewards sustained achievement in alignment with the University's strategic priorities and relevant frameworks.
Academic Study Leave PL136 Policy Director Human Resources Service Centre This policy provides the framework for the availability of Academic Study Leave to eligible academic staff at the University.
Acceptable Use of Information Systems PL268 Policy Chief Information Officer This policy guides and directs acceptable use of University Information Systems.
Acceptance of Gifts by ECU Staff PL206 Policy Director Risk and Assurance Services Centre The intent of the policy is to provide guidance for ECU staff in the event they are offered gifts by internal or external parties.
Access to Information Relating to ECU Staff and/or Students for Research Purposes PL043 Policy Director Student Services Centre and Director Human Resource Service Centre To assist the University in the administration and management of requests to access information relating to the Universitys staff and/or students for research purposes.
Access to Personal Files PL129 Policy Director Human Resource Services Centre This policy outlines the processes whereby staff can access personal files.
Accumulated Operating Surpluses PL084 Policy Chief Financial Officer To provide the principles for managing and reporting accumulated operating surpluses.
Admissions PL038 Policy Senior Deputy Vice-Chancellor This policy governs the requirements for admission into all courses at Edith Cowan University (ECU) and the pathways through which eligibility for course entry can be demonstrated.
Advanced Standing PL031 Policy Deputy Vice-Chancellor (Teaching and Learning) The purpose of this policy is to ensure that the granting of advanced standing towards completion of ECU courses is applied equitably and consistently across the University.
Advertising PL064 Policy Manager Marketing - Marketing and Communications Services Centre The purpose of this policy is to promote and maintain the ECU brand through its advertising, in a manner which enhances the strategic vision and direction of the University.
Alcohol on Campus PL110 Policy Manager Campus Operations and Resources This policy is to assist in facilitating the proper and effective management of alcohol on campus and to inform students, staff and visitors of their responsibilities when consuming alcohol on campus.
Appointment Emeritus Professor, Honorary, Adjunct & Visiting Academic Staff PL185 Policy Director Human Resources Services Centre This policy defines the titles, roles and appointment practices for Emeritus, Professor, Honorary, Adjunct and Visiting academic staff positions offered by Edith Cowan University.
Asset Management and Disposal PL076 Policy Chief Financial Officer This Policy and its accompanying guidelines relate to recording, tracking and disposal of all University Assets, including those purchased with Research Grants.
Authorship, Publication of Research, and Peer Review PL046 Policy Deputy Vice-Chancellor (Research) Researchers have a responsibility to their colleagues and the wider community to disseminate a full account of their research and to acknowledge those who have contributed to it. The University promotes an environment of collegiality, honesty, integrity, accuracy and responsibility in the authoring, reviewing and publication of research findings.
Banking and Receipting PL071 Policy Director Student Services Centre This policy describes the banking and receipting arrangements of the University
Board of Examiners Policy PL027 Policy Pro-Vice-Chancellor (Teaching & Learning) This policy defines the processes and procedures of the Faculty Boards of Examiners relating to the determination of student results and progression through courses.
Business Continuity Management PL204 Policy Director Risk and Assurance Services Centre Edith Cowan University (ECU) shall conduct Business Continuity Planning to minimise any disruption to the continuity of its operations. ECU shall take the necessary steps to ensure the restoration of operational activities as soon as possible following an emergency or critical incident.
Cash and Cheque - Collection, Handling and Banking PL235 Policy Chief Financial Officer This Policy identifies the cash collection, handling and banking arrangements at ECU.
Children in the Workplace PL146 Policy Director Human Resource Services Centre This policy has been developed to inform workers and students of their responsibilities and the University's expectations when children are brought onto University premises.
Code of Conduct PL159 Policy Director Human Resource Services Centre This Code of Conduct provides a framework for appropriate behaviour for all staff at Edith Cowan University. It is not intended to cover all issues that may arise, but rather to provide a framework within which staff can address ethical issues, which may arise through the daily business of the University.
Compliance PL203 Policy Director Risk and Assurance Services Centre This policy seeks to: 1.1. Provide a uniform approach to ensure ECU meets the compliance obligations that impact on the Universitys operations; 1.2. Promote an effective compliance culture at ECU; 1.3. Uphold good corporate governance practices; and 1.4. Effectively manage identified compliance risks facing the University.
Conduct of Ethical Human Research PL008 Policy Director Office of Research and Innovation This document outlines the policy and procedures for the conduct of ethical research involving human participants at Edith Cowan University. It provides guidance for staff and students in considering the many ethical issues involved in conducting research with human participants.
Conduct of Ethical Research and Teaching Involving Animals PL010 Policy Director Office of Research and Innovation This document outlines the policy and procedures for the ethical conduct of research and teaching involving animals at Edith Cowan University. It provides guidance for staff and students in considering the many ethical issues involved in the use of animals for research and teaching.
Conferral and Presentation of Academic Awards PL033 Policy Senior Deputy Vice-Chancellor The purpose of this policy is for Council to prescribe the process and procedures for the conferral and presentation of academic awards, pursuant to the requirements of University Statute No. 26 Conferral and Presentation of Awards of the University. The conferral and presentation processes for ECU’s honorary awards are described separately in the University policy: Honorary Awards of the University.
Conflicts of Interest PL259 Policy Senior Deputy Vice-Chancellor This policy provides a framework for the disclosure and subsequent management of conflicts of interest and outlines the principles, roles, responsibilities and procedures that govern the Universitys process.
Consultancy Policy PL154 Policy Director Human Resource Services This policy outlines procedures for routine consultancy as well as for more specific arrangements which may require negotiation and University approval beforehand, and outlines the difference between Institutional and Private Consultancies.
Contractor's Policy PL115 Policy Manager Buildings and Services The purpose of this policy is to: 1 Ensure contractors are aware of University policies, procedures, their responsibilities and legal obligations when engaged on works at Edith Cowan University (ECU) campuses: 2 Minimise the Universitys exposure to risk in any project involving construction, additions, alterations, or maintenance of University buildings, plant, equipment, grounds or services infrastructure; and 3 Ensure a safe and healthy working environment.
Copyright - Online High-Use Collection PL074 Policy University Librarian This policy provides for the centralised management of digitised text-based materials that are copied and communicated in reliance on Part VB Statutory Licence Scheme and ensures compliance with the Copyright Act.
Corporate Governance Statement PL056 Policy Director Office of Governance Services This document is intended to assist current and future members of Council, and executive management and senior staff of the University in carrying out their respective roles. Furthermore, it is intended to inform staff and student members of the broader University community about governance processes at the University, while also serving a similar purpose for the external community, including stakeholders such as governments.
Creation and Management of Contracts PL059 Policy Chief Financial Officer Finance and Business Services Centre To establish consistent management practices with respect to: - The University entering into and managing Contracts and MoUs in a manner which facilitates University business, minimises risk, maximises opportunity and adds value; - University staff understanding their responsibilities under a Contract; and - Ensuring the obligations under a Contract are performed by relevant parties as intended.
Critical Incident Management PL202 Policy Director Risk and Assurance Services Centre This policy provides a framework for the Universitys response to a critical incident in the period immediately following the incident, and for the management of longer term consequences arising from such an incident.
Curriculum Approval PL127 Policy Senior Deputy Vice-Chancellor This policy provides a framework for the creation, approval, modification and archiving of all curriculum items (courses, unit sets, and units) at ECU, which meet the University’s academic governance and quality standards, and align with the requirements of the commonwealth government instruments.
Curriculum Delivery and Assessment PL244 Policy Deputy Vice-Chancellor (Teaching Learning and International) This policy informs staff of the approaches and principles to be applied in the delivery of curriculum items at ECU.
Curriculum Evaluation and Review PL245 Policy Deputy Vice-Chancellor (Teaching Learning & International) This policy informs staff of the approaches and principles to be applied in the evaluation and review of curriculum items.
Curriculum Planning and Development PL246 Policy Deputy Vice-Chancellor (Teaching and Learning) This policy informs staff of the approaches and principles to be applied in the design and planning of courses and units at ECU.
ECU Access Control PL263 Policy Manager Campus Operations and Resources The purpose of this policy is to ensure that access to internal and external areas of University premises are managed, allocated and secured in a controlled manner. The policy also seeks to inform staff of their responsibilities in regard to access matters.
ECU Branding and Logo PL261 Policy Director Marketing and Communications Services Centre The purpose of this policy is to provide guidelines to ensure that the ECU brand is protected and promoted positively at all times. This policy outlines the process for the correct use of the ECU brand and ECU logo, and also provides a framework for the rules governing the development of new logos.
ECU Excellence Framework PL248 Policy Senior Deputy Vice-Chancellor To outline the framework that governs ECU’s approach to quality assurance, quality management and performance improvement. The Excellence Framework is flexible and can be applied to legislation, regulatory requirements and policy development.
ECU Flags PL068 Policy Manager Campus Operations and Resources The purpose of this policy is to clarify arrangements for the display of the Australian National flag, State flag of Western Australia, Australian Aboriginal Flag, and other flags on the campuses of Edith Cowan University (ECU).
ECU Master Key Management PL118 Policy Manager Campus Operations and Resources The purpose of this policy is to ensure that the Universitys internal and external master, sub master and service master keys are managed, allocated and secured in a controlled way and to inform staff of their responsibilities when issued with University master keys.
ECU Print PL270 Policy Director Facilities and Services This policy details how print solutions are managed in line with the Edith Cowan University (ECU), Managed Print Services (MPS) solution.
ECU Project Management PL264 Policy Vice-President (Corporate Services) The purpose of the ECU Project Management policy is to outline essential elements in the management of all projects. The extent to which these elements of project management should be applied is dependent on consideration of factors that take into account all the risks of delivering the required outcomes as well as providing an appropriate and standard application of project management to projects.
ECU Technology Governance PL255 Policy Chief Information Officer The purpose of the ECU Technology Governance Policy is to align investment decisions relating to Information Technology to ECUs: - Strategic Priorities; - Information Technology Roadmap; - Information Technology Architecture; and - Strategic Procurement Policies.
Electrical Safety PL113 Policy Manager Electrical Services Compliance with all acts and regulations is essential to ensure: - All workers, students and visitors are protected from the risks of injury caused by electricity; - The safety of electrical installations, ECU approved appliances and associated electrical equipment.
Email Policy PL239 Policy Director Marketing and Communications Services Centre This policy outlines the responsibilities of ECU staff when using email. The policy also assists staff to be aware of some of the policy and legal issues which apply to emails.
Employee Assistance Program PL149 Policy Director Human Resource Services As part of ECU's commitment to health and safety, the University recognises the need to provide adequate support for staff and their immediate family members who are experiencing personal or work related problems.
English Standards PL035 Policy Pro Vice Chancellor (Education) This policy defines the minimum English standards required for entry into ECU award courses.
Enrolment Loads for International Students PL042 Policy Senior Deputy Vice-Chancellor This policy establishes the framework within which the University can monitor and manage the satisfactory progression and completion of international students on Student Visas within the registered duration of their course in accordance with the Educational Services for Overseas Students Act (2000) [ESOS].
Entertainment and Catering Expenditure PL247 Policy Chief Financial Officer The purpose of this policy is to provide a consistent approach to expenditure relating to official hospitality, catering and entertainment across the University.
Environmental Management of Information Technology PL116 Policy Chief Information Officer This document outlines the management of energy and paper consumption with respect to the Information Technology environment. It also sets out our commitment to reduce our environmental impact and reducing associated costs by ensuring that computer resources, multi-function devices and SOE’s operate at their most efficient levels.
Ergonomics PL224 Policy Director Human Resource Services Centre This policy identifies the responsible parties in maintaining correct ergonomics in the workplace in accordance with the various University Guidelines for Computer Use. Adherence to this policy will assist with the reduction of Workers Compensation claims costs and improved staff productivity.
Facilities Hire PL108 Policy Manager Campus Operations and Resources To outline the University’s policy and objectives relating to the hire of its facilities to third parties. This policy provides guiding principles for general accommodation classifications.
Facility Emergency Evacuation PL112 Policy Manager Campus Operations and Resources This policy is to ensure that the University complies with the requirements of Australian Standard AS3745-2010 Planning for Emergencies in Facilities (the Standard) by having processes and procedures in place that, in the event of an emergency in a facility on campus provides for the safety of occupants of that facility and its visitors leading up to, and during an evacuation.
First Aid PL157 Policy Director Human Resource Services Centre The University will endeavour to ensure that, as far as is reasonably practicable, first aid supplies and assistance are available to achieve and maintain the desired level of first aid coverage.
Flexible Working Hours PL121 Policy Director Human Resource Services Centre The purpose of this policy is to provide professional staff with a system of flexible working hours where such a system is appropriate and can be reasonably accommodated by the requirements of the organisation.
Fraud and Misconduct Prevention and Management PL205 Policy Director Risk and Assurance Services Centre This policy seeks to: - Protect the Universitys assets, interests and reputation; - Ensure a fair and coordinated approach by the University in dealing with suspected acts of fraud, corruption and misconduct; - Where appropriate, endeavour to safeguard the rights of individuals who are subject to the operation of this policy; and - Ensure that the University meets its reporting obligations under section 28 of the Corruption and Crime Commission Act (WA) 2003 and other relevant external agencies.
Functions on Campus PL120 Policy Manager Campus Operations and Resources To outline the requirements of formal functions on campus, how they will be managed and conducted, including the responsibilities of personnel involved with the organisation of the functions.
Fundraising at ECU PL242 Policy Vice-President (Corporate Services) The intent of this policy is to provide a framework to guide and assist the University in the coordination and management of University fundraising activities.
Fundraising Ethics PL241 Policy Vice-President (Corporate Services) The intent of this policy is to provide a framework to guide and assist University staff in the ethical management of fundraising activities and relationships between the University and prospective and existing donors.
Graduation Ceremony Attendance PL097 Policy Manager Corporate Events This policy provides advice for students and staff in regards to attendance of Edith Cowan Universitys Graduation ceremonies.
Grievance Resolution PL225 Policy Director Human Resource Services Centre The purpose of this policy is to, in conjunction with the Grievance Procedures outlined within the relevant industrial agreement: a. Provide guidelines and formalised procedures to assist in the prompt resolution of work related grievances. b. Help managers negotiate resolutions with aggrieved employees fairly and impartially. c. Help employees resolve grievances at the lowest possible operational level within ECU. d. Promote consistency in the way similar matters are managed across ECU.
Hazardous Chemicals PL158 Policy Director Human Resource Services The University will ensure that, so far as is reasonably practicable, workers, students, or other persons at the University workplace are not exposed to levels of hazardous chemicals above the exposure standards published in the Exposure Standards for Atmospheric Contaminants in the Workplace in Western Australia and the National Exposure Standards [NOHSC: 1003 (1995)].
Hazardous Manual Tasks PL150 Policy Director Human Resource Services Centre This policy outlines the Universitys policy related to identification, assessment and control of hazardous manual tasks.
Honorary Awards of the University PL004 Policy Council Secretary This policy prescribes the criteria and selection process for the following ECU honorary awards: - Honorary Degree; - Emeritus Professor; and - Fellow of the University.
Infection Control PL155 Policy Director Human Resource Services Centre Specifically, this policy aims to: a) Reduce the risk of exposure to biohazardous and infectious materials and body fluids and minimise the likelihood of transmission of infection. b) Support and protect workers, students and visitors who have an infectious disease from discrimination, harassment or vilification.
Information Security PL265 Policy Chief Information Officer This Policy defines the information security requirements for the protection of all information held by Edith Cowan University. Maintaining the Confidentiality, Integrity and Availability of any information that is stored, processed and/or transmitted at the University is a requirement of all ECU students, staff, council members, contractors and other relevant Individuals.
Information Technology (Under Review) PL199 Policy Chief Information Officer To establish direction, procedures and requirements to maintain the confidentiality, integrity and availability of University information, communication and computing services.
Institutional Repository PL214 Policy University Librarian The intent of this policy is to provide a publicly accessible, permanent and searchable digital repository of research output produced by staff, postgraduate students and affiliated authors of Edith Cowan University.
Integrated Risk Management PL201 Policy Director Risk and Assurance Services Centre The aim of this policy is to provide a framework for the management of the risks associated with all University activities. At ECU, this includes the culture, processes and structures that are directed towards maximising opportunities by minimising the associated likelihood and consequences of risks.
Intellectual Property PL234 Policy Deputy Vice-Chancellor (Research) This Policy aims to: (a)provide guidance for staff and students on the practices of the University with respect to intellectual property; and (b)protect the interests of staff members, students and the University arising from the creation, protection and commercialisation of intellectual property.
Internal Loans PL082 Policy Chief Financial Officer This policy provides principles for the approval and administration of internal loans.
Internal Temporary Appointments PL191 Policy Director Human Resourses Services Centre To provide the framework in which Internal Temporary Appointments of existing University employees are managed in an effective manner.
International Student Re-packaging, Release or Withdrawal PL254 Policy Director Student Services Centre This policy sets out the principles and processes which the University will follow in assessing applications from students who wish to amend their study package, to be released from the agreed package, or to withdraw from their study package.
International Student Tuition Fee Refund PL213 Policy Manager Student Finance & SSC Business Manager The purpose of this policy is to clarify International students’ entitlement to refund of fees and relevant processes, as required under the Education Services for Overseas Students Act 2000 (ESOS Act).
Internationalisation at ECU PL226 Policy Deputy Vice-Chancellor (Teaching Learning and International) Internationalisation will assist ECU to be internationally competitive and enable students and staff to be recognised as “globally-aware citizens”.
Internationalisation of the Curriculum at ECU PL231 Policy Pro-Vice-Chancellor (Teaching & Learning) This policy articulates how international and intercultural perspectives are integrated into inclusive pedagogy, in order to prepare students to perform capably, ethically and sensitively in international, multicultural, professional and social contexts.
Investment PL081 Policy Chief Financial Officer Finance and Business Services Centre This policy provides the framework and guidelines for the Universitys Investment Portfolio.
Joint Arrangements PL069 Policy Chief Financial Officer This policy provides direction on the establishment of Joint Arrangements and will apply to: i. Business Undertakings entered into by ECU; ii. Commercialisation of ECU Intellectual Property; and iii. Research Collaborations.
Joint Doctor of Philosophy Programs PL251 Policy Deputy-Vice-Chancellor (Research) This policy sets out the criteria for approval and process to establish a joint PhD program between two institutions.
Jointly-Badged Awards PL017 Policy Pro-Vice-Chancellor (Teaching & Learning) The intent of this policy is to provide ECU with clear guidelines for the development of Jointly-Badged Awards.
Library Collection PL040 Policy University Librarian The Library Collection Development Policy of Edith Cowan University enables staff to make purchasing and related decisions about material to be added to the library collection.
Mail PL104 Policy Manager Campus Operations and Resources The purpose of this policy is to: - ensure that mail received by the University reaches the appropriate staff member in an efficient and systematic manner; - ensure that outgoing mail is processed by the University's mailroom in an efficient and systematic manner, - ensure that the privacy of staff is preserved; and - ensure outgoing mail is collected and delivered to the Australia Post appointed contractor for processing.
Management for Performance System (MPS) PL166 Policy Senior Deputy Vice-Chancellor The University is committed to strengthening organisational capabilities and building a strong performance culture through effective performance planning and review, professional development, training and career management, to achieve its strategic priorities. Performance planning and reviews provides staff with the opportunity to reach their potential through actively identifying and achieving professional and personal goals, which align with University priorities and other relevant planning frameworks.
Management of Research Candidature in Bachelor of Honours Degrees PL228 Policy Senior Deputy Vice-Chancellor This policy governs all aspects of the management of research programs in Bachelor Honours Degrees at Edith Cowan University.
Management of Student Loans PL078 Policy Manager Student Finance & SSC Business Manager The intent of this policy is to provide guidance on the management of student loan funds at Edith Cowan University (ECU).
Management of Trade Credit and Receivables PL070 Policy Chief Financial Officer The Management of Trade Credit and Receivables policy sets out the principles for managing the University's receivables and related credit exposures.
Managing Violence in the Workplace PL178 Policy Director Human Resource Services This policy seeks to offer guidance on the manner in which Edith Cowan University and its staff will effectively respond to, manage and address alleged incidents of violence in the workplace.
Media PL220 Policy Director Marketing and Communications Services Centre This policy outlines the responsibilities of ECU staff and Council members when engaging with the media, and is intended to ensure that media interaction is effectively handled and constructive.
Miscellaneous Room Bookings PL106 Policy Manager Campus Operations and Resources To identify the different categories of room bookings available within the University and to define the policy requirements in respect of miscellaneous room bookings.
Misconduct and Serious Misconduct - General Staff PL186 Policy Team Leader Employee Relations This policy details the processes that are to be followed where alleged breaches in professional standards occur. These processes are to be used for allegations of misconduct and serious misconduct as they relate to fixed-term and ongoing General Staff.
Mobile Devices and University Subscribed Home Internet Services PL271 Policy Chief Information Officer The purpose of this policy is to define accepted practices and responsibilities for the use of any Mobile Device that connects to the University’s network and information systems and for the use of Subscribed Home Internet Services used for University business.
Multifaith Chaplaincy Service PL100 Policy Director Student Services Centre This policy provides clarity and consistency for the delivery, human resource management, administration and management of the ECU Multifaith Chaplaincy Service.
Naming PL054 Policy Vice-President (Corporate Services) The intent of this policy is to provide a framework to guide and assist the University in the naming of physical and academic Projects in recognition of substantial support received through donations.
Noise Management PL153 Policy Director Human Resource Services Centre The University will ensure that, so far as is reasonably practicable workers, students and visitors at a University workplace are not exposed to noise above the exposure standard as set out in the Occupational Safety and Health and Regulations 1996.
Nominations For Appointment To Council, Boards And Committees Of Council PL079 Policy Council Secretary This policy outlines the process which will be used by Council in directly appointing members to Council, Boards or Council Committees, or for recommending members to the State Minister for Education for appointment.
Non-Award Study Programs PL272 Policy Pro Vice Chancellor (Education) Provide ECU staff with a framework for the development of non-award courses in a tertiary environment.
Official Edith Cowan University Portraits PL087 Policy Council Secretary The intent of this policy is to create consistency and guidelines for the commissioning, creation and ownership of all Chancellor and Vice-Chancellor portraits.
Open Access to Research PL250 Policy Deputy Vice-Chancellor (Research) This policy enables researchers funded by either the Australian Research Council (ARC) or the National Health and Medical Research Council (NHMRC) to meet the obligations of the open access policies of these funding agencies which require authors to make the results of their research publicly accessible. To maximise the benefits from research, publications resulting from research activities supported by these Government agencies must be disseminated as broadly as possible to allow access by other researchers and the wider community.
Organisation Structure and Position Establishment PL156 Policy Director Human Resource Services To ensure the University provides an effective and consistent approach to the establishment of new General Staff positions, determination of a positions classification and management of its staffing establishment that records the organisations structure, reporting relationships and position details, to accurately reflect current operations.
OS-HELP Loan Scheme Policy PL257 Policy Deputy Vice-Chancellor (Teaching Learning and International) This policy sets out the principles and processes which the University will follow in assessing OS-HELP loan applications from students.
Parental Leave PL188 Policy Director Human Resource Services Centre To outline staff leave entitlements and eligibility requirements for parental leave, maternity leave, carers leave, adoption leave and partner leave.
Parking and Traffic Management on Campus PL107 Policy Manager Campus Operations and Resources To outline the University’s objectives and policies relating to the management of parking and traffic on campus.
Personal Protective Equipment PL151 Policy Director Human Resource Services Centre This policy outlines responsibilities for the provision, maintenance and the specific requirements of personal protective equipment (PPE).
Policy Framework PL086 Policy Council Secretary This Policy provides a framework for the development and maintenance of University policies and is intended to increase consistency and transparency in decision-making across the University. Edith Cowan University students and staff should be able to access a cohesive, relevant and easily managed group of policies which have broad University application. ECU policies will normally be accessible externally.
Post-nominals PL016 Policy Manager Quality and Academic Governance The intent of this policy is to guide the allocation and style of post-nominals used for ECU courses.
Postgraduate Research Training PL266 Policy Dean Graduate Research School The intent of this policy is establish fair, transparent and equitable standards to deliver postgraduate research training at Edith Cowan University, and to ensure the maintenance of high standards within higher degree by research programs.
Posthumous Conferral of an Award PL028 Policy Senior Deputy Vice-Chancellor This policy provides guidance on the conferral of an award in the situation in which a student of the University dies before completion of the requirements of an award in which he or she is enrolled.
Pregnancy and Breastfeeding at Work PL233 Policy Pro-Vice-Chancellor (Engagment Equity and Indigenous) The University provides employees who are pregnant or breastfeeding with appropriate support arrangements to ensure that they may continue their employment. This policy describes the mutual responsibilities of the University and employees in taking all reasonable steps to accommodate women who are pregnant or breastfeeding.
Prevention of Harassment, Bullying, Discrimination and Violence PL124 Policy Director Human Resource Services Centre Edith Cowan University is committed to providing safe and inclusive work and learning environments, and intends to minimise the risk of inappropriate behaviours such as bullying and all unlawful forms of harassment, discrimination and assault (including racial harassment, racial vilification, sexual harassment, sexual assault, other forms of violence and victimisation), in accordance with our duty of care.
Pricing PL095 Policy Chief Financial Officer This policy provides direction on the pricing of goods and/or services for Commercial or Research activities at ECU. For the avoidance of doubt, this policy does not apply to student tuition fees which are covered by the Tuition Unit Fee Setting policy (ad60).
Privacy Policy PL090 Policy Director Office of Governance Services To support privacy of data through appropriate management of personal and health information of students, staff and third parties.
Probation - All Staff PL138 Policy Director Human Resource Services Centre To outline the structure of a formal probation period. This includes the setting of objectives consistent with the universitys behavioural expectations, the establishment and review of performance expectations during the probationary period, and making decisions on the final probation outcome.
Professional Development for Teaching Staff PL019 Policy Pro Vice Chancellor (Education) To improve teaching capabilities at ECU by addressing the professional development needs of teaching staff through the design and delivery of targeted and contextualized professional development for teaching staff at all career phases.
Prospect Clearance PL240 Policy Vice-President (Corporate Services) The intent of the Prospect Clearance Policy is to: - maximise the giving potential of every prospective donor to ECU by creating the best match between donor interests and University priorities; - prevent fundraising activities, being undertaken without the approval of the Prospect Clearance and Management Team. The use of external fundraisers must be approved by the Prospect Clearance and Management Team; and - address uncoordinated solicitations to the same donor by different individuals from the University so as to avoid negative repercussions to the University.
Public Complaints Policy PL252 Policy Director Risk and Assurance Services Centre This policy outlines the principles, roles and responsibilities that govern the Universitys handling of complaints from members of the public.
Recognising Aboriginal and Torres Strait Islander Peoples and Country PL101 Policy Pro-Vice-Chancellor (Equity & Indigenous) ECU is committed to reconciliation and recognises and respects the significance of Aboriginal and Torres Strait Islander peoples communities, cultures and histories.
Records Management PL057 Policy Manager Records Management and Archives This policy will: - facilitate management of University Records as a University asset and information resource in order to meet operational business needs, - provide the framework for underlying procedures and guidelines on the record keeping roles and responsibilities of all employees in the University; and - facilitate ECU compliance with the requirements of the State Records Act 2000 (WA).
Recruitment, Selection and Appointment PL168 Policy Director Human Resource Service Centre To define the Universitys approach to recruitment, selection, appointment and recognition of prior service (transfer of leave credits).
Remission Of Tuition Fees PL221 Policy Manager Student Finance & SSC Business Manager The intent of this policy is to determine how the University administers remission (removal) of debt (HECS HELP, FEE-HELP and up-front payments) in special circumstances.
Remuneration and Reward PL272 Policy Senior Deputy Vice-Chancellor To ensure that the University is competitive in acquiring and retaining expertise that is required to meet the organisation's desired business outcomes
Research Centres and Institutes PL007 Policy Deputy Vice-Chancellor (Research) To outline the framework and structure associated with the establishment, governance and management of University-designated Research Centres and Institutes which support the Universitys research aims and objectives in key areas of research priority.
Research Data Management PL049 Policy Deputy Vice-Chancellor (Research) To ensure that research data is stored, retained, made accessible for use and reuse, and/or disposed of according to legal, statutory, ethical and funding bodies requirements (compliance obligations). The research data management policy will be progressively implemented recognising that the target practices will require evolution of data management practices; associated with changes in IT (and other) services. The staged implementation plan is detailed in the associated document “Implementation Plan: Research Data Management
Research Grants and Funding Management PL236 Policy Director Office of Research and Innovation This policy outlines the key principles associated with the administration and management of research funding and the associated costing of research activities.
Research Induction and Professional Development PL227 Policy Deputy Vice-Chancellor (Research) To maintain a culture of responsible research conduct, and support the development of individual and collective research capability, Edith Cowan University (the University) will provide research induction, formal training and continuing professional development programs for all staff and students engaged in research. The programs will provide opportunities for staff and students to develop the knowledge, competencies and skills required by researchers operating within the Universitys research environment.
Research Misconduct PL232 Policy Deputy Vice-Chancellor (Research) This policy establishes a framework for dealing with breaches of the Australian code for the responsible conduct of research (Australian Government, 2007) (the Code) and research misconduct, and the appropriate action in the event of an allegation of a breach of the Code or research misconduct.
Research Performance Scheme Funding PL237 Policy Deputy Vice-Chancellor (Research) This policy outlines the principles for the use of funding awarded under the Universitys annual internal research performance scheme.
Research Training Program Scholarship PL273 Policy Manager, Student Progress This policy outlines the application of the Commonwealth Scholarships Guidelines (Research) 2017, which provide for Commonwealth Scholarships under Part 2-4 of the Higher Education Support Act 2003 as they pertain to Edith Cowan University Students.
Responsible Research Conduct PL047 Policy Deputy Vice-Chancellor (Research) The joint NHMRC/ARC/Universities Australia Australian code for the responsible conduct of research (Australian Government, 2007) ("the Code") is used by universities as the standard for the responsible conduct of research in Australia. It requires all institutions receiving funding from the ARC or the NHMRC to support the maintenance of high standards of research conduct consistent with the Code.
Salary Packaging PL161 Policy Director Human Resource Services To provide employees with tax effective methods of purchasing goods and services through a salary sacrifice arrangement, thereby allowing staff to maximise their remuneration.
Scholarships PL256 Policy Director Student Services Centre This policy outlines the requirements for the development, awarding and administration of scholarships.
Secondment PL122 Policy Director Human Resources Services This policy describes the management of secondment arrangements between the University and external organisations.
Smoke-Free University PL140 Policy Director Human Resource Services Centre The intent of this document is to outline the Universitys commitment to creating an environment whereby its staff, students, contractors and visitors are not exposed to the hazard of tobacco smoke.
Social Media PL258 Policy Senior Deputy Vice-Chancellor This policy provides a framework for participation in social media by ECU staff, students and members of Council. The Social Media Policy encourages and supports responsible use of social media when communicating on one of ECUs official social media channels or commenting on University matters on external social media sites.
Software Asset PL267 Policy Chief Information Officer The purpose of the ECU Software Asset Policy is to manage all Software Assets for maximum benefit to the University and ensuring the University is in compliance with Licence Agreements.
Standard Operating Environment (SOE) PL198 Policy Chief Information Officer ITSC ECU operates a Standard Operating Environment (SOE) to ensure that all computer hardware and software used at the University is fit for purpose and cost effective.
Strategic Asset Management PL230 Policy Chief Financial Officer This Policy sets out the guiding principles for asset management at Edith Cowan University (ECU) to optimise value from the Universitys assets through effective planning and prioritisation and by minimising associated risk and cost.
Strategic Procurement PL260 Policy Chief Financial Officer This policy establishes the framework for the consistent approach to the planning, Sourcing and management of the procurement of goods and services at the University. The aim is to ensure that the procurement process for the acquisition of goods or services delivers optimal value for ECU and adheres to the required ethical standards and probity principles.
Student Complaints PL207 Policy Director Office of Governance Services Complaint. The purpose of the Student Complaints Policy is to provide a constructive policy environment that supports individuals to make or respond to complaints, and the organisation to learn from complaints. Accordingly this policy outlines the principles, roles and responsibilities in relation to complaint handling at ECU.
Student Fee Sponsorship PL080 Policy Director Student Services Centre This policy provides a framework to guide the administration of all centrally and Faculty/Centre funded tuition fee sponsorships.
Supervision of Students Undertaking Higher Degrees by Research (HDR) PL218 Policy Dean Graduate Research School The intent of this policy is to ensure that supervision is conducted in the most beneficial, efficient and effective manner, and aligns with principles outlined in the Australian Code for the Responsible Conduct of Research (2007).
Supported Wage Employees PL190 Policy Director Human Resource Services Centre To outline the evaluation process for those applying for a supported wage and the rates of pay as determined by their level of disability or incapacity, and outline the wages and conditions that apply to employees who, due to the effects of a disability, are eligible for a supported wage.
Survey Policy PL092 Policy Director Planning Quality and Equity Services Centre To ensure that student and staff surveys are co-ordinated, appropriate standards of survey management are in place and survey results and reports are disseminated appropriately.
Sustainability PL249 Policy Deputy Vice-Chancellor (Teaching Learning and International) This policy sets the strategic scope of Edith Cowan University's commitment to sustainability in the appropriate management of the organisation and its operations, the engagement of students and staff in principles and applications of sustainability and the engagement of and collaboration with the broader community.
Testamurs - Issue and Control PL034 Policy Senior Deputy Vice-Chancellor This policy governs the management and security of blank and printed Testamurs, with the intention of reducing the risk of loss, theft and fraudulent representation of ECU qualifications.
Timetabling and Room Allocation Policy PL075 Policy Director Student Services Centre To provide a policy framework for timetabling of teaching activities and ad hoc booking of teaching space across Edith Cowan University.
Tobacco Sponsorship and Promotion PL006 Policy Vice President (Corporate Services) To establish the Universitys position on Tobacco Sponsorship and Promotion.
Travel PL060 Policy Chief Financial Officer Finance and Business Services Centre This document outlines the Universitys policy in relation to all Authorised University Travel, and should be read in conjunction with the Travel Guidelines.
Treasury PL083 Policy Chief Financial Officer This policy sets out the framework for managing the Universitys working capital requirements, external loans and foreign currency risk.
Tuition Unit and Incidental Fee Setting PL085 Policy Chief Financial Officer ECU will set unit fees annually and these will be approved by the Vice-Chancellor. Unit fees shall be compliant with relevant legislation and the ECU Fee Statute.
University Credit Card PL066 Policy Manager Strategic Procurement and Business Services This document states the University’s policy in relation to the use of the University Credit Card and outlines the internal control mechanism and rules of use.
University Premises Leases/Licenses PL126 Policy Manager Campus Operations and Resources The purpose of this policy is to outline the process for committing Edith Cowan University (the University) to Lease or License premises either in the capacity of a Lessee/Lessor or Licensee/Licensor.
University Services Charge PL243 Policy Chief Financial Officer The purposes of the University Services Charge are to ensure that externally funded activities contribute to the Indirect Costs of supporting these initiatives and that the University complies with Competitive Neutrality principles.
University Sporting Clubs PL111 Policy Director Facilities and Services The University recognises the important role the formation of sporting clubs play in providing for its students the opportunity to socialise, network, exercise and relieve stress. This document prescribes the University's policy on sporting clubs within the University.
Unsatisfactory Performance - Professional Staff PL187 Policy Director Human Resource Services Centre This policy aims to: - Develop a comprehensive strategy, using a range of support mechanisms, by which a supervisor can assist staff who are performing at a sub-optimal level. - Provide an efficient, effective and equitable system to manage unsatisfactory performance. - Improve work performance through a constructive and cooperative approach. - Recognise the sensitive nature of issues related to unsatisfactory performance and the importance of maintaining confidentiality. - Create a transparent process that is reviewable with the documentation and recording of information. - Create a non-threatening and supportive environment in which to address issues related to unsatisfactory performance.
Vehicles - University and Private Vehicles Used for University Business PL114 Policy Manager Campus Operations and Resources To define responsibilities of Schools, Centres and staff allocated or operating University Fleet vehicles and private vehicles on University business.
Vice-Chancellor - Performance Management PL184 Policy Chancellor To provide a framework for the annual assessment of the Vice-Chancellors performance.
Vice-Chancellor's Awards for Excellence in Teaching PL025 Policy Pro Vice Chancellor (Education) To institute awards that reward excellence in all forms of teaching and recognise initiatives that contribute in diverse ways to student learning. This is aligned with the ECU Strategic Plan particularly the priority to enhance learning and teaching. These awards shall be organised on an annual basis with each award being presented by the Vice-Chancellor at a formal ceremony.
Vice-Chancellor's Student Awards PL212 Policy Director Student Services Centre This policy defines Edith Cowan Universitys two annual Vice-Chancellors student awards. These awards are: - the Vice-Chancellors Student Award for Contribution to University Life; and - the Vice-Chancellors Student Award for Engagement.
Volunteering Arrangements PL123 Policy Director Human Resource Service Centre This policy outlines the circumstances that a volunteering arrangement (including work experience) can be made between the University and individuals, groups or organisations that elect to perform unpaid activities as volunteers.
Web Content Management PL197 Policy Senior Deputy Vice-Chancellor To establish a common framework for the management of web-based content and services available from the Edith Cowan University (ECU) internet or intranet.
Work Health and Safety PL139 Policy Director Human Resource Services Centre This policy broadly outlines health and safety principles and practices at ECU. It is designed to be read in conjunction with all other ECU Work Health and Safety (WH&S) policies and procedures.
Work Integrated Learning (WIL) PL262 Policy DVC (Teaching Learning and International) This policys objective is to establish a consistent, systematic and comprehensive framework, setting minimum standards, to support the provision of opportunities for students across Edith Cowan University (ECU) to participate in Work Integrated Learning (WIL) opportunities.
Workers' Compensation and Injury Management PL148 Policy Director Human Resource Services Centre This policy aims to ensure that ECU is able to: - Respond to workers compensation claims in a confidential, timely and effective manner; and - Assist injured employees remain in, or return to, full vocational competence where possible by facilitating an early return to meaningful and productive work following injury, illness or disease.
Working Offshore PL189 Policy Team Leader Employee Relations This policy clarifies the employees rights and responsibilities when they are required to work outside Western Australia for a continuous period of not longer than 28 days.
Working With Children Check and Child Protection PL194 Policy Senior Deputy Vice-Chancellor This policy sets out Edith Cowan University's (the University) obligations under the WWC Act and articulates the University's approach to the protection of children with whom University members interact in the course of their employment or study.